Employee Communications Strategy for Remote Teams - Bonfyre

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Employee Communications Strategy for Remote Teams

4 min

In our increasingly digital world, the rise of remote work is undeniable. As of 2023, 12.7% of full-time employees work from home, and this number is expected to grow significantly in the coming years. For many top talents, the option for remote work is a priority, offering them a much-coveted work-life balance. Although many jobs can be performed effectively from anywhere, maintaining strong communication across the company is key to success. Here are some ways to improve your employee communication strategy for remote teams. 

Be Clear About Communication Windows and Expectations

Even the most flexible work situations should have clearly defined expectations. Communication is a two-way street. Nothing gets achieved if conversations become one-sided because another person is not present on the other side of the computer. 

Having set work times where employees can be expected to respond is a crucial aspect of effective remote working. Even with flexible hours, it’s important to have a window of time where you are guaranteed to check your messages within 1-2 hours. This ensures that any urgent matters can be addressed promptly, maintaining the flow of work and preventing delays.

Don’t Micromanage from Afar

In roles where the job is time-sensitive or the workflow demands are consistent, some employees might need to adhere to set hours that aren’t as flexible. It’s essential to balance the need for availability with respect for their work process.

When someone is home, they might be taking a bathroom break, answering the front door, or working on a project for your company. Respect their privacy and trust they will return to the computer and see your original message in a prompt manner. 

Constantly bombarding your talent with messages could lead to a feeling of being micromanaged and hinder productivity. 

Maintain Regular Check-Ins

Scheduling regular check-ins with remote team members is vital for successful remote team management. These check-ins provide an opportunity for open communication, timely feedback, and problem-solving. Talking to your talent regularly not only promotes accountability but also enhances the overall productivity and engagement of the remote team.

Choosing the right frequency for these check-ins depends on the specific needs and dynamics of your team. Some teams might benefit from weekly check-ins, while others may find bi-weekly or monthly meetings more suitable. Regularity not only ensures consistency but also gives employees the reassurance that they have a dedicated time to voice their concerns and receive updates.

Full team meetings are equally important in a remote work setting. They allow different departments or team members to interact face-to-face (virtually), share ideas, and collaborate effectively. Having the entire staff there can also make it easier for management to share announcements and ensure that everyone is receiving the same information. This can foster a sense of unity and collective purpose, which can sometimes be challenging to achieve in a remote environment.

Schedule Team-Building Activities

Working remotely can feel a bit lonely for some employees. They may also start to feel disconnected from the company. 

Fostering a sense of team unity can sometimes pose a challenge in a remote work environment. However, it’s crucial to remember that even though your workforce is physically apart, they are still a team. Get the team in sync through virtual team-building activities

Bonfyre is an excellent tool that can help improve team-building activities for remote teams. There are pre-built activities that leaders can launch with a couple of clicks.

Consider launching a ‘Guess the Baby’ contest on Bonfyre, where team members attempt to identify their colleagues from their baby photos. This fun and engaging activity allows everyone to share a bit of their personal history and fosters a deeper connection between team members.

Encourage your team to share their favorite vacation memories or start a thread where responses are gif-only. These lighthearted and engaging activities allow your talent to showcase their personalities and create bonds over topics beyond work.

Remember, team building isn’t just about improving productivity—it’s also about enriching the work experience. By encouraging your team to connect on a personal level, you can help them feel more loyal and attached to your company, even when they’re working remotely. After all, a team that laughs together, works well together, no matter how far apart they are.

Host Virtual Socials

Virtual socials offer a great opportunity for remote teams to bond and foster a sense of unity. They can boost morale and contribute to building a cohesive team culture

Here are some engaging non-alcoholic activities:

  • Virtual Escape Rooms: These are exciting activities that require teamwork and problem-solving skills. Numerous online platforms offer virtual escape rooms with diverse themes and puzzles.
  • Online Scavenger Hunts: A scavenger hunt can be an interactive way to encourage teamwork. You can create a list of items or tasks, each associated with a clue. Team members then hunt for the items within their home environment or perform the tasks and share photos or videos as proof. 
  • Digital Trivia Nights: This classic team-building activity can be customized based on your team’s interests, making it a fun and educational experience.
  • Cooking/Baking Challenges: Encourage team members to showcase their culinary skills in a virtual cooking or baking challenge. This can be a fun ‘show and tell’ session where everyone shares their favorite recipes.
  • Virtual Fitness Challenges: Promote health and wellness by organizing fitness challenges like a step count competition or a group yoga session.

The goal of these activities is not just fun but also to strengthen team bonds and build a strong team culture. Selecting activities that cater to the diverse interests of your team can ensure inclusive and engaging virtual socials.

Ask for Feedback

Remote work is still a fairly novel concept. HR and management may hit some roadblocks along the way. Make this experience seamless by asking the opinions of your workforce.,

Gathering feedback is crucial as it reveals areas of improvement, boosts engagement and promotes transparency. It enables leaders to understand remote employees’ challenges, enhancing productivity and morale. Plus, it makes employees feel valued and heard!

Bonfyre enhances the feedback process for remote teams, offering automated surveys and quick polls. It enables frontline leaders to collect feedback effortlessly at critical moments and provides instant insights for immediate needs. 

How to Improve Employee Communication Strategy for Remote Teams

Effective communication strategies are paramount for successfully managing remote teams. Use instant messaging services, be clear on communication hours, and don’t micromanage. Maintain regular check-ins and ask for feedback. Also, get to know your employees better with team-building activities and virtual socials. 

These strategies ensure clear, concise information flow, fostering a sense of cohesion and camaraderie despite geographical distances. They help in aligning team members with the company’s vision, goals, and expectations, thereby boosting productivity and job satisfaction. Well-implemented communication strategies can transform remote work challenges into opportunities for growth and innovation…for both the employee and the company!

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